Privacy Policy

1. Introduction

This is the privacy policy for WhizzMind Limited.  WhizzMind Limited means WhizzMind Limited, Maidenhead and whizzmind.com. Personal data, or personal information, means any information about an individual from which that person can be identified. At WhizzMind Limited we respect your privacy and undertake to treat and protect your personal data in line with current data privacy and protection laws. This privacy policy explains how we use your personal data when you visit our website, interact with us, and become a customer of our goods and services. It also sets out your rights to privacy and how the law protects you. If you have any questions or would like to exercise your privacy rights, you can contact us by email at info@katyakim.com.

2. Collecting your data

A. Website visitors

Our website www.whizzmind.com describes our services which are aimed at individual and business users. Our website is not intended for children and we do not knowingly collect data relating to children or adults. When you visit our site, unless your cookie settings have been set to prevent us from doing so, a cookie will be deployed to your computer that lets us see when you visit, how you found us, which pages you view and how long you spend browsing our services. Our website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). The information generated by the cookie about your use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.  Further information about Google’s privacy policy may be obtained from http://www.google.com/privacy.html. Analytics data collected in this way may be shared with our website provider and providers of marketing services we use from time to time. We use the data collected to help us improve the usability of our website, and to measure the success of promotional or marketing campaigns designed to encourage visitors to the website. Most web browsers automatically accept cookies, however, you may delete, or disable cookies if you wish. If you choose to disable or adjust your settings for cookies, you may affect the experience you have when visiting some websites. Instructions for managing cookies can be found at http://www.allaboutcookies.org/manage-cookies/. Our website includes links to third-party websites. Clicking on those links may allow third parties to collect data about you. We do not control these third-party websites and we recommend that you read the privacy policy of each website you visit.

 

B. Interacting with us

If you choose to interact with us via email or telephone, we will collect your name, email address, telephone number, and in some instances your address for the purpose of continuing our conversation. Our website includes a contact us form. If you choose to contact us via this route, we collect your name and email address to allow us to contact you in response to your enquiry. We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Your personal data collected during interactions with us will not be used for marketing purposes.

C. When you become a customer

When you choose to become a customer of my goods and services, we will collect the personal data required for me to provide those goods and services. For all customers, we collect the following data:

  • Primary Contact name, email address and phone numbers

  • Secondary Contact (if available) name, email address and phone numbers

  • Address

  • Billing Address (if different)

  • Contact information for users of the services name, email address and phone numbers

We also collect additional data required to deliver the services we provide, depending on the services you ask us to provide you with.

3. Protecting your data

We operate appropriate security measures to prevent your personal data from being accidentally lost, or used, accessed or disclosed in an unauthorised way. We limit access to your personal data to other third parties who have a legitimate need. 

 

4. Keeping your data

We will only retain your personal data for as long as necessary to fulfil the purposes I collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

  • We keep analytics data collected from our website for 26 months, after which it is either anonymised or deleted

  • We keep data from telephone or email interactions for as long as appropriate to maintain the relationship you choose to have with us

  • We keep financial records (data from quotes, invoices and payment history) for seven years, to comply with our legal and regulatory requirements

 

5. Your privacy rights

In the UK your rights under data protection laws in relation to your personal data are set out in the General Data Protection Regulation, which came into full force on 25th May 2018. The General Data Protection Regulation provides you with:

  • The right to be informed – an obligation on us to inform you how we use your personal data

  • The right of access – a right to request a copy of the personal data we hold about you (known as a ‘data subject access request’)

  • The right to data portability – a right for you to ask us to provide a copy of your personal data in an electronic format

  • The right to rectification – a right to make us correct personal data about you that may be incomplete or inaccurate

  • The right to erasure –you can ask us to delete the personal data we have about you. We are not required to delete such data if there’s an overriding legal reason we need to keep it.

  • The right to restrict processing – a right for you in certain circumstances to ask us to suspend processing personal data

  • The right to object – a right for you to object to us processing your personal data, for example in the case of direct marketing

  • Rights in relation to automated decision making and profiling – an obligation we have to be transparent about any profiling we do, or any automated decision making.

If you have any questions about this privacy policy or would like to exercise your privacy rights, you can contact us at info@katyakim.com. In the UK the Information Commissioner’s Office is the supervisory authority for data protection issues. If we do not respond appropriately to any privacy or data protection concerns you make me aware of, you have the right to make a complaint to the Information Commissioner’s Office at any time. More information about the Information Commissioner can be found on their website www.ico.org.uk